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12 & 15 Passenger Vans

As specified in The University of Texas System System-Wide Policy Number UTS157, 12 and 15-passenger vans that are owned, leased, or rented for university business will be operated only by trained, authorized drivers who understand and are familiar with the handling characteristics of the vans, especially when the van is fully loaded.

To be authorized by the university to drive 12 and 15-passenger vans, operators must attend van-specific training, including behind the wheel, on the road, training. They must also have completed the UT "I Drive Safely" course and must have a clean driving record. Contact one of the authorized trainers to make arrangements for training. Keep in mind, these people have regular jobs and will require advance notice to set up a training session.


12-15 Passenger Van Operator Training


Training Steps

Step one: Authorization

Contact your department's Driver Delegate to request 12-15 Passenger Van training. If you do not know who your Driver Delegate is, refer to the Handbook of Business Procedures, Part 19, and contact the Risk Manager at

The Driver Delegate for your department may find the following resources helpful when administering your van training.                                                                              

Step two: General training

Operator trainees must take their general training first. General training is available via UTLearn to the entire UT community: FS Van Operator General Training

Step three: Hands-on test

Next, operator trainees must take hands-on van operator test. Several departments at UT can provide van operator training. Please direct your request to your department's Driver Delegate, who will contact Fleet Operations to find an authorized trainer.

The trainer will guide the trainee(s) through the items on the Van Driver Hands-On Test checklist (PDF), or an equivalent hands-on assessment documentation.

Step four: Documentation

The trainer will complete the Van Driver Hands-On Test checklist (PDF) or equivalent assessment documentation and submit it to the employee's supervisor and/or department's Driver Delegate, according to that department's driver policies.

Your department's Driver Delegate will document your training completion as determined by your department's driver policies and procedures.